We look forward to working with you on your accounting and business tax return this year.  Please use this list as you prepare your information for submission.  We have separate needs for clients utilizing QuickBooks® to manage their own accounting, and those that are not. 

 

While this checklist is quite comprehensive, it is not intended to list every piece of data that could possibly be relevant to the preparation of your tax return or financial statements.  Additionally, in an attempt to provide a comprehensive list, there may be items which are not relevant for your business.  If you have any questions, please contact us. 

 

 

QuickBooks®

 

q Accountants’ Review (Preferred) or backup of your QuickBooks® (File:Accountants Review:Create Accountants’ Copy)

q Current QuickBooks® Password

q December 31, 2009 and January 31, 2010 Bank Statement

q 12 Months of Credit Statements (MasterCard, Visa, American Express, and Barter Accounts)

 

 

See below for additional documentation

Write-Up

 

q Bank Statements for all Business Accounts—January 2009 through January 2010

q Check Stubs or Check Register indicating check number, date, payee, and amount

q Deposit Register separating income deposits from other cash deposits (officer loan, cash advance, customer deposits)

q Credit Card Statements—Showing charges for all 2009 transactions

 

See below for additional documentation

All Clients provide the following

 

q Cash paid out of personal and business bank accounts

q Year-end balance and interest information for loans or credit lines payable

q Inventory value (at cost) of inventory in stock on 12/31/09

q Purchase contracts for vehicle and equipment acquisitions

q Personal use percentage of company-owned vehicles

q List of any business expenses paid personally

q Corporate/LLC minutes and/or resolutions

q List of lobbying or political contributions

q Communication with IRS or local taxing agencies

q Year-End payroll summary reports (if self-preparing or using outside service)

q Notes on shareholder, member, or partner ownership changes